Professional – US – Operations Specialist III


New Jersey | Princeton

Position type

Direct Placement

Job Description

Role Description: Operations Specialist III

Project Management
Maintain master PASM project schedule, including contracting needed with vendors, HCPs, patients/caregivers, and associations
Oversight and processing of request forms for PASM s assistance with Immersions, patients/caregivers, and associations

Sponsorship Administration
Weekly check system for newly submitted sponsorship requests
Quality check of sponsorship request documents
Identify any needs from SIAC and/or legal to process sponsorships
Prepare MOUs and secure signatures
Submit payment request forms
Oversight and management of sponsorship benefits
Coordinate with PASM lead on utilization of sponsorship benefits
Outreach to *** colleagues/departments on complimentary tickets/registrations and/or exhibit table(s)
Coordinate ground transportation to galas
Submit journal/program ads to Veeva
Provide appropriate *** logo(s)
Confirm payment has been received and closeout sponsorship

Coordinate with PASM lead and project vendor on contracting with HCP(s) needed for event/project
Manage entire contracting process, including submission of contracting request to HIP, coordination of travel (if any) through vendor, payment for consulting services, and any reimbursable travel expenses in accordance with *** s policy
Maintain excel spreadsheet of all HCP contracting and actual payments for yearend audit review and reporting

Customer Council
Join Customer Council weekly calls regularly, help to manage project flow

Onboarding new vendors
Back-up support with submitting payment request forms
Back-up support with submitting purchase requisitions

-System knowledge needed (in addition to Outlook, Word, Excel) Ariba, Contracting with Healthcare providers on a platform, Sponsorship Platform (ability to adapt to *** specific systems and platforms, but must understand the process of contracting with external stakeholders such as patients and HCPs)
-5-8 yrs of Pharma industry experience required
-Bachelors Degree required
Comments for Vendors:

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